Accounts Payable Certification Practice Test

Which statements are true regarding the association of a receipt to an expense report?

1. Users can store scanned receipts and reference them in the report.

2. Expense reports may require various types of receipts for reimbursement.

3. Missing receipts will prevent the generation of payment requests.

4. Receipts are optional for items within Per Diem Rates.

The correct answer is: Expense reports may require various types of receipts for reimbursement.

The assertion that expense reports may require various types of receipts for reimbursement is accurate because organizations often have specific policies in place that govern which types of expenses need supporting documentation in the form of receipts. This can include receipts for travel, meals, and other expenditures that fall outside of per diem allowances or standard expense categories. Organizations typically define their requirements based on the nature of the expenses and their reimbursement policies, which helps in maintaining transparency and proper audit trails. By establishing these requirements, companies can ensure that only valid, necessary expenses are reimbursed, thereby reducing the risk of fraudulent claims and ensuring compliance with accounting standards. The other statements can provide context for this understanding. The ability for users to store scanned receipts indicates a more streamlined process and suggests that documentation can be easily referenced, but it does not contradict the necessity of requiring different receipt types. Furthermore, while missing receipts can sometimes hinder the processing of payment requests, it does not negate the need for the variety of receipts indicated in the correct choice. Lastly, recognizing that receipts are typically optional for items within per diem rates is also relevant, but this does not diminish the general principle that various receipts may still be necessary for other types of expenses reported. Overall, the requirement for varied receipts reinforces accountability and proper tracking