Accounts Payable Certification Practice Test

What is the quickest method to enter and post an invoice during the close process?

1. Enter the invoice via a spreadsheet method and then manage it.

2. Use the Create Invoice page to validate and post the invoice.

3. Post a manual journal entry directly into the general ledger.

4. Enter and post the invoice from the spreadsheet directly.

The correct answer is: Use the Create Invoice page to validate and post the invoice.

Using the Create Invoice page to validate and post the invoice is the quickest and most efficient method during the close process. This approach typically allows for a streamlined entry because it incorporates built-in validation checks that ensure the information being entered is accurate and complete before it is posted. This method minimizes the potential for errors that could arise when manually inputting data or using a spreadsheet, which may not have the same level of automated validation. Furthermore, after using the Create Invoice page, the posting can occur in a single, cohesive step, saving time and reducing the complexity compared to other methods that may require additional management or reconciliation steps afterward. The direct entry of invoices from spreadsheets might seem quick but often lacks the necessary controls to ensure accuracy during the posting process. Similarly, posting a manual journal entry directly to the general ledger may bypass the necessary controls, increasing the risk of errors and requiring further adjustments. These alternatives tend to slow down the overall process during closing because they can introduce complexities that complicate the reconciliation efforts needed afterward.