Accounts Payable Certification Practice Test

How can a customer use different payment terms for specific suppliers while matching invoices to purchase orders?

1. Enter the payment terms in the Manage Invoice Options page.

2. Enter the payment terms at the supplier site level.

3. Enter the payment terms in the Manage Payment Options page.

4. Manually override the defaulted payment terms from the purchase order.

The correct answer is: Manually override the defaulted payment terms from the purchase order.

The ability to manually override the defaulted payment terms from the purchase order provides the customer with flexibility to customize payment arrangements with specific suppliers. This is particularly important in accounts payable management, as different suppliers may have varying payment terms based on agreements, business relationships, or negotiation outcomes. When an invoice is matched to a purchase order, it typically pulls the payment terms that are specified in the purchase order. However, there are scenarios where those terms may not apply, such as when a supplier requires different terms for specific invoices based on prior agreements or promotional conditions. By manually overriding the payment terms, the customer can ensure that the payment timeline reflects these unique agreements without altering the original purchase order contract. While adjusting payment terms in other areas, such as at the supplier site level or the Manage Payment Options page, can be useful for standard practices, it does not lend the specificity needed for individual invoices that require different terms. Thus, manually overriding provides the necessary adaptability in managing accounts payable effectively.