Accounts Payable Certification Practice Test

Given the approval rules set for invoices, what happens if an invoice amounts to exactly $1000?

1. The system will throw an error and not process the invoice.

2. The invoice will circulate to User 1 for approval.

3. The invoice will be automatically approved.

4. The system will not process the invoice.

The correct answer is: The invoice will circulate to User 1 for approval.

When dealing with approval rules for invoices, the handling of different invoice amounts typically follows established thresholds that determine approval paths. If the invoice amount is set at $1000 and your organization's rules stipulate that invoices equal to or above that amount require approval, then it is logical for the invoice to circulate to User 1 for approval. This scenario assumes that User 1 has been designated as the approver for invoices at or above a certain threshold, which in this case is $1000. Hence, it is expected that the invoice undergoes an approval process, allowing a responsible party to review and authorize the payment. In contrast, if an invoice were to be immediately approved without any review or if the system were to throw an error, such conditions would deviate from the established protocol that aims to ensure checks and balances within accounts payable processes. Thus, the systematic review of the invoice by User 1 aligns with standard accounting practices, ensuring that all higher-value invoices receive proper oversight before processing.