Accounts Payable Certification Practice Test

After processing expense reports, what is the next step to pay them?

1. Transfer the data to General Ledger.

2. Create Accounting for the invoice in Payables.

3. Validate the invoice in Payables.

4. Create a payment process request in Payments.

The correct answer is: Create a payment process request in Payments.

Creating a payment process request in Payments is the essential next step after processing expense reports. This process involves formally initiating the action to disburse funds to payees for the approved expenses detailed in the reports. It ensures that the payments are authorized, organized, and executed through the appropriate financial system. Once the expense reports are processed and verified for accuracy and compliance with the company policies, generating a payment process request signals that the organization has finalized reviewing the expenses and is ready to proceed with the payment. This action is critical as it links the accounts payable function with the actual disbursement process, ensuring that monetary transactions are handled systematically and efficiently. While transferring data to the General Ledger, creating accounting for invoices, and validating invoices are all important steps in the accounts payable process, they typically occur before the payment process request is generated. These steps ensure that all financial data is recorded accurately, but the actual fund disbursement hinges on the successful creation of the payment request.