Accounts Payable Certification Practice Test

After processing expense reports for reimbursement, what is the next step before making payments?

1. Transfer data to General Ledger.

2. Create Accounting for the invoice Payables.

3. Validate the invoice in Payables.

4. Create a payment process request in Payments.

The correct answer is: Create a payment process request in Payments.

The next step after processing expense reports for reimbursement is to create a payment process request in Payments. This step is crucial as it formally initiates the payment to the employees or vendors who submitted the expense reports. Creating a payment process request ensures that all necessary approvals are obtained, and that the request is queued for payment processing in the system. Once the payment process request is created, the system can then manage the funds, ensuring that they are available for the payment, and maintain the integrity of cash flow in the organization. This method also allows for tracking of payment statuses and ensures compliance with any payment policies in place. In contrast, transferring data to the General Ledger typically occurs after payments have been processed to record the transactions properly. Creating accounting for the invoice Payables involves documenting the accounting entries related to the expenses, but it precedes the actual payment process. Validating the invoice also takes place earlier in the accounts payable process to ensure that all details are correct before moving forward with payment. Each of these steps is important but occur either before or alongside the payment request rather than after expense report processing.